Privacy policy

Personal Data Processing Notice for Users of denta-medica.eu

Who is the personal data controller?

The personal data controller of the denta-medica.eu website (“the Controller”) is the entity responsible for ensuring that your personal data is secure:

DENTA-MEDICA PAWEŁ TRZASKOWSKI with its registered office in Łaskarzewo,ul. Warszawska 31, 08-450 Łaskarzew, Tax Id. No. NIP: 8261999604, REGON No.: 060716648.

You provide your personal data voluntarily.

Why and how long do we process your personal data? With whom do we share your personal data?

Your personal data – the information you have provided to use our services – will be:

1. stored on our own server and/or an external server;
2. accessible to you while using our website;
3. used for profiling (see below for more about profiling);
4. used to secure your interests as a party to our agreement, e.g. to process your complaints;
5. used for marketing purposes, e.g. to send you commercial information (does not apply to users under 18 years of age) – we will send you such information electronically only if you have agreed for us to do so (this applies also to users under 18 years of age);
6. used to issue sales documents;
7. kept in (electronic or paper) contractual, accounting and tax files;
8. shared with the following entities: our sub-contractors, businesses whose marketing, IT, profiling, accounting, legal, recovery, payment or banking services we use, or any other businesses that support our operations and require your data;
9. used to allow you or us to establish, defend and seek claims;
10. used to produce compilations, analyses and statistics for our internal purposes, including in particular for reporting, marketing research, sales development planning, IT system development and statistical model design.

We may process your data for the above-mentioned purposes, as this may be necessary for us to comply with our legal obligations (settlements with counterparties, tax obligations), carry out marketing and statistical operations – which is in our economic interest – and to defend our rights arising from our agreement with you.

Your data will be removed after three months since the last of the purposes to which they have been used has ceased to apply. In the meantime, we will cease to process your data for the following purposes within the following time limits:

1. we will cease to process your data used to implement our agreement with you within three months from the date on which the agreement was completed or otherwise brought to an end;
2. with regard to data processing required to comply with our legal obligations, we will cease to process your data within three months from the date on which these obligations have expired;
3. with regard to data processed to defend our legal interests, we will cease to process your personal data within three months from the date on which such legal interests ceased to apply, with the caveat that your data required for you or us to establish, defend and seek claims will cease to be processed within three months from the date on which your claims have become time-barred, or within three months from the date on which our claims have become time-barred, whichever comes later;
4. with regard to your data we use for our marketing activities, we will cease to process your personal data within 18 months from its last use (this does not apply if you have given us your explicit marketing consent);
5. with regard to data we use to maintain correspondence in specific matters, we will cease to process your personal data within three months from the date on which the last correspondence was sent in a matter;
6. with regard to data we use to send you commercial information electronically (subject to your consent), we will cease to process your data within 60 months from the date on which we last contacted you.

Your personal data obtained from other sources

If you or we pay (e.g. for an invoice) via e.g. a bank or payment institution, we will come into possession of information about the account and institution from which you made the payment, or the account and institution to which we made the payment. We will process such data to ascertain that the payment has been made, booked and accounted for, and, where necessary, to make a refund.

We may also obtain your data from publicly accessible registers, etc., for the purposes described above (to conclude/implement our agreement, comply with statutory settlement/archiving obligations, seek our claims or defend against your claims or third-party claims, for marketing purposes and to maintain correspondence with you). We may process your data for the above-mentioned purposes to implement our agreement with you, fulfil our legal obligations (e.g. tax obligations), defend our rights arising from our agreement with you and to produce statistics and analyses, which is in our economic interest.

Data, including personal data, is collected automatically by our IT systems

The IT system used by the denta-medica.eu website collects log data connected to the device you use to access denta-medica.eu. Such data is used only for statistical purposes and includes the type of device, operating system and internet browser, screen resolution, colour depth, IP, the internet provider and the address of access to denta-medica.eu, and will be used in the process of optimising denta-medica.eu to afford the best-possible user experience.

In no event is such data connected to the data you have provided, serving only as material for statistical analysis and mechanisms designed to correct system errors.

We may process your data for the above-mentioned purposes as this is necessary to improve the quality and efficiency of our operations.

Cookies

• DENTA-MEDICA

  Our website uses cookies – text files stored on your device to enable Client recognition and adjust the website to the Client’s needs.

  The denta-medica.eu website uses cookies to:

1. remember your viewing preferences;
2. produce statistics and site traffic reports. Google Analytics (cookies)

• Google Analytics (cookies)

  Google Analytics uses cookies – text files stored on your device – to allow the website to analyse traffic sources and how visitors access the site.

  Google collects data obtained from cookies on its servers and uses this information to create reports and provide other services related to internet traffic and use. Google may also share this information with third parties where required to do so under applicable law or when such third parties process such information on behalf of Google. In no event is such data connected to the data you have provided, serving only as material for statistical analysis and mechanisms designed to correct system errors.

• Google Ads (cookies)

  Google Ads uses cookies – text files stored on your device – to allow denta-medica.eu to assess whether its advertising activities using an ads network is correct and effective.

  Google collects data obtained from cookies on its servers and uses this information to create reports and provide other services related to internet traffic and use. Google may also share this information with third parties where required under applicable law or when such third parties process such information on behalf of Google. In no event is such data connected to the data you have provided, serving only as material for statistical analysis and mechanisms designed to correct system errors.

If you do not agree for cookies to be stored on your device, you can block them in your browser's settings. Use the “Help’ option in your browser to find out how to block cookies. However, if you block cookies, we will be unable to guarantee that our website works correctly.

If you agree for cookies to be stored on your device but wish to have them erased after leaving our website, you may do so without any risk. Use the “Help” option in your browser to find out how to use this solution.

What are your rights in respect of our processing of your personal data?

At any time you have the right to:

1. rectify (correct) any incorrect data or supplement your data;
2. restrict the processing (suspend data operations or non-erasure of data – as requested);
3. access your data (including information about the data we process, the purposes of processing, data recipients and recipient categories) and receive a copy of your data;
4. move your data to another data controller;
5. remove your personal data (the right to be forgotten) in any of the circumstances described in Article 17 (1) (a)-(f) of the GDPR, subject to exceptions described in Article 17 (3) of the GDPR.

You may exercise these rights by submitting a request to info@denta-medica.eu or in any other manner.

In order to ascertain that you have the right to make the request, we may ask you to provide additional information to verify your identity. The scope of each of these rights and the situations in which they can be exercised are governed by applicable law. Which right is available to you will depend e.g. from the legal basis on which we use your data and the purpose of its processing. This means that in some cases we will have the right to reject your request. In such cases we will provide you with an explanation and legal basis for the rejection. In all cases we will immediately provide you with necessary explanations and assist you in exercising your rights.

Right to object

Irrespective of your rights described above, you may at any time object to the processing of your personal data for the purposes of direct marketing. Upon your request to this effect, we will be obliged to cease processing your personal data for this purpose. In extraordinary situations you may at any time object to our processing of your personal data where such processing is based on our legitimate interest or public interest. After examining your request, we will then no longer have the right to process your relevant personal data on this basis unless we can demonstrate that there are:

1. legitimate grounds for such processing which under law take precedence over your interests, rights and freedoms;
2. grounds for establishing, seeking or defending any claims.

Consent

If the use of your personal data is not necessary for us to implement the agreement or comply with our legal obligations, or if such use does not represent our legitimate interest, we may request your consent for using your data in certain ways. We may need such consent e.g. to share your data with third-parties for promotional campaigns or for automated decision-making based on your data and at your request. You may withdraw your consent at any time (this will not affect the legality of our use of your data prior to your consent withdrawal).

When asking for your processing consent, we will explain to you how to later withdraw such consent.

Complaint

Also, please keep in mind that you have the right to lodge a complaint with the President of the Personal Data Protection Office if you believe that the processing of your personal data is against the law.

We assure you that our company has a strict personal data security policy in place. Your personal data is secure with us and we do everything we can to improve our data security year by year. We believe that by getting familiar with our Privacy Policy you will feel secure.

How do we protect your personal data?

Access to your personal data is restricted to those staff members at DENTA-MEDICA PAWEŁ TRZASKOWSKI who have undergone training in line with our personal data security policy and who have undertaken in writing to protect your personal data.

The IT systems of denta-medica.eu comply with all data protection standards.

We have put technical and organisational measures in place to protect the processed data in line with our risk assessment based on the requirements set out in the Regulation of the Minister of the Interior and Administration of 29 April 2004 on Keeping Records of Personal Data Processing and the Technical and Organisational Requirements to be Met by the IT Systems and Devices Used to Process Personal Data (Journal of Laws No. 100, item 1024) and in the guidelines of the General Data Inspection Officer.

The Controller has complied with all its legal obligations with respect to personal data protection.

Please note, however, that we may process your personal data without your consent when:

1. you request us to conclude an agreement and provide your data to this end;
2. this is necessary to implement our agreement with you;
3. this is necessary for us to comply with our legal obligations, including to issue invoices and keep accounting and tax records;
4. this is necessary for our marketing operations, including direct marketing, or for us to present you with content that matches your profile (does not apply to persons under 18 years of age).

If you choose not to provide us with the data that is necessary for us to perform any of the above-mentioned acts, we will not be able to perform such acts.

Privacy and Security Policy for our Partners

DENTA-MEDICA uses a high degree of discretion in choosing its business partners, and is equally careful in verifying the links it posts on its website. However, we are not liable for the privacy protection policies and standards used by the owners, operators or controllers of the linked-to websites. Hence, we recommend that you use your own discretion in verifying any of our partners to whose websites we link , and in deciding whether or not to share your personal data with them for processing purposes.

Processing by third parties

We make sure that our agreements require all the third parties we assign with the processing of your personal data on our behalf (e.g. accounting firms) to comply with the rules and standards arising from applicable law.

Change of privacy policy and data controller

DENTA-MEDICA PAWEŁ TRZASKOWSKI reserves the right to change its privacy policy where necessary under applicable law or due to technological changes in the functioning of the website, or when such a change improves its privacy standard beyond the legally required minimum. DENTA-MEDICA PAWEŁ TRZASKOWSKI will inform users of such changes by posting a notice on its website.

Contact

DENTA-MEDICA will contact you using the email address you have provided. We may also call you at the telephone number you have provided, but only in extraordinary situations.

If you have any questions or doubts regarding our policies governing the privacy and security of your personal data, call us at 535 85 85 53 or send an email to info@denta-medica.eu.

You can also reach us by regular mail:

DENTA-MEDICA PAWEŁ TRZASKOWSKI

ul. Warszawska 31

08-450 Łaskarzew

This Privacy Policy becomes effective on 25 May 2018.